This document contains several regulations related to international students’ life and studies in SWUFE. A student should read this document carefully and be sure to enquire about any uncertain information. A student’s application to study in our university will be regarded that he/she has fully understood and accepted all of the regulations.
All texts in this document are in Chinese and English. The English part is for reference only. If there’s any English information different from the Chinese version, please refer to the Chinese version.
Regulation on Visa Related Affairs for International Students, SWUFE
一. Visa and Residence Permit
1. Students should carry ordinary passports and visas. Diplomatic passports or visas will not be accepted.
2. New students should enter China with an X1 or X2 visa and register in SWUFE within 72 hours of entering China. SWUFE will review students’ qualification and carry out possible inspections which are considered necessary at registration, and students who are considered not suitable for study by SWUFE will not be registered. Within 24 hours of staying in any new housing, students should register his/her living address at the local police station and complete all other visa-related procedures.
3. Students should check the validity of his/her visa regularly during his/her stay in China and report to the Student Affairs’ Office 30 days prior to visa expiration. If a student is not clear about his/her visa information, he/she should consult with the staff immediately. For overstay due to a student’s own negligence (including: unclear of/misunderstanding the validity of the visa, failure to report on time before the visa expires, failure to submit all related documents for visa application, failure to pay all necessary fees, etc), the student will take full responsibility which includes expulsion from SWUFE.
4. Whether a student has attended medical examination(s) previously or not, prior to any visa application or extension it is obligatory for the student to attend medical examination in an appointed qualified institution, if it is considered necessary by SWUFE.
5. Students must pay all necessary fees before visa application, otherwise SWUFE will not issue any related documents.
6. Students should register their new visa information at local police station and take the new registration document to the Student Affairs’ Office within 10 days after the Issue Date of the new visa.
7. Normally a student will get a multiple-entry Residence Permit when applying for a visa (or visa extension), and the validity will be till January 20 (for the fall semester) or July 20 (for the spring semester). The maximum validity of a new visa is 1 year.
8. Visa extension services at SWUFE will be closed during the summer/winter holidays. Students should make plans in advance and apply for visa extension before the semester ends.
9. Within 48 hours of any change in the information of a student’s passport, visa, address or contact information, he/she must take his/her passport to the Student Affairs’ Office and record the new information.
10. In unique cases such as a baby being born in China, passport being lost, etc, students should report to the Student Affairs’ Office within 24 hours to receive guidance.
11. Under certain circumstances (for example severe violation to laws or regulations, withdrawing from school, etc.), a student’s visa may be canceled and he/she will receive a short-term stay visa. If the proper procedures for visa cancellation is unsuccessful due to a student’s own fault, SWUFE will report to the Exit and Entry Bureau who will terminate the student’s visa directly. Termination of the visa will lead to overstay, restriction of re-entry, etc. The student will have to take full responsibility for any related consequences.
二. Attendance and In-class Requirements
1. Attendance requirement for students in degree programs will follow related regulations by SWUFE’s Student Affairs Department. Unless particularly indicated, rules in “Attendance and In-class Requirements” apply to students in non-degree programs as well.
2. The minimum requirement of attendance is 80% (for scholarship students of any type it will be 90%). Attendance will be summed up on a weekly basis. A student who fails to meet the requirement in a semester will be given a warning on the first occasion. On the second violation, the student will be expelled from SWUFE and his/her visa will be canceled.
3. Any request for a leave of absence should be made in advance at the Student Affairs’ Office, and the request may or may not be approved depending on various factors. Only after formal approval will a request for leave be considered valid. The student’s leave of absence must not exceed the length of time outlined in the formal approval. A new request by the student must be made if a student needs to further extend his/her leave of absence.
4. A request for a leave of 1-2 days can be made in person from the Chinese teacher in class. Any request for a leave of 3 days or more should be made in person at the Student Affairs’ Office with all related proof materials.
5. The following will be regarded as being absent for the day:
1) Failure to attend class without requesting for a leave in advance, or failure to attend class when the request for leave is not approved.
2) Failure to return to class after a period permitted to leave.
3) The total time of being absent from classroom during class time (including being late and departing early) exceeds 15 minutes.
6. If a student is absent from class for five consecutive class days and cannot be contacted by any means (phone call, text message, email, etc.), his/her visa will be terminated directly.
7. Students should comply with classroom discipline rules. Students that disrupt teaching, negatively affect others in class, have improper learning attitude or have other misconduct violating student morals will be given a warning, or even visa cancellation.
三. Other Important Rules
1. Students should carry his/her passport and current visa photocopies with him/her for occasional examination by police.
2. Students who plan to work part-time (including internship) should apply at the Student Affairs’ Office. Only after receiving the special notation on the visa, is a student allowed to commence part-time work. A maximum of 8 hours per week and a total length of no more than 6 months of every part-time visa notation is allowed for part-time work; however, working in any entertainment related place or doing the student’s own business is prohibited.
Students with the following situations are ineligible to apply for working part-time: students who haven’t completed a continuous study period of one-semester or above in SWUFE, or degree program students who extend their study period than ordinary period of study, or students whose attendance is below 90%, or degree program students who have failed course(s) in the previous semester, or students with other situation which is considered by OFFICE not suitable for part-time working.
3. In order to drive a vehicle (including a motorcycle), students must obtain a P.R.China Driving License and make sure that the vehicle is legally registered, insured, and plated, and also the vehicle and license information is formally submitted to university.
4. Any form of missionary work is prohibited. Any form of religious activity inside campus is prohibited.
5. Violations to the above clauses 2-4, or any other severe violations to laws or regulations, will lead to termination of study and visa.
